Editor/Coordinator for Advancement

Job Title: Editor/Coordinator for Advancement
Position Number: FT-PROF-EDIT-06122017
Departments: Advancement & University Relations
Reports To: Vice President for Advancement & University Relations
Job Status: Non-Exempt

Position Summary

The Editor/Coordinator serves the Office of Advancement in creating and editing written materials for the department, such as grant proposals, donor letters, and newsletters. The position is responsible for assistance with the coordination of board reports, accreditation documents, and department project reports. The Editor/Coordinator also serves as the staff secretary for the Board of Trustees and the assistant to the Vice President for Advancement and University Relations.

Job Responsibilities

Office of Advancement/University Relations:

  • Prepare and oversee acknowledgement letters from the President to high-level donors
  • Assist in reviewing and editing accreditation-related documents for the University’s accreditation organization, SACSCOC
  • Work with colleagues to write, review, and edit advancement-related documents, including (1) various types of letters, (2) grant proposals to individuals and foundations, (3) grant reports to foundations, and (4) miscellaneous other documents
  • Coordinate and participate in teams to keep track of potential donors and foundations
  • Serve as editor of “Advancing the Vision,” a monthly e-newsletter that is distributed to the University’s contact base
  • Assist in writing, reviewing, and editing documents requested by external agencies, including the BGCT
  • Coordinate and compile quarterly board reports for the Advancement, Alumni, Events, and Innovation and Strategic Marketing departments
  • Coordinate project reports for the Advancement/Events departments
  • Assist in coordinating events/activities related to the Office of Advancement
  • Assist in special projects – from creation to implementation
  • Interface with departments campus-wide
  • Assist in advancement/fund-raising projects
  • Assist the Vice President of Advancement and University Events with daily tasks
  • Demonstrate initiative and sound judgment in matters of confidentiality
  • Perform miscellaneous other duties as requested

Board of Trustees:

  • Serve as staff secretary for HBU’s Board of Trustees – includes taking meeting minutes, compiling board reports, communication with Trustee members, etc.


  • Bachelor’s degree in a related field, preferred.
  • Exceptional written and oral communication skills.
  • Knowledge of Banner and Microsoft Word, Excel, and PowerPoint.
  • Initiates and has the ability to work independently.
  • Ability to research prospects.
  • Organized, energetic, flexible, detail-oriented, and computer proficient.
  • Ability to work as a member of a team.
  • Design experience, preferred.
  • Organizational, project, and time management skills.

Additional Information

Houston Baptist University is committed to maintaining a teaching faculty and staff who share an active Christian faith. The Preamble to the By-Laws of the University sets forth a statement of belief which each University employee is expected to support and personify. Your submittal of an application for employment indicates your acceptance and affirmation of these statements.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all duties, responsibilities, and requirements of personnel.


Background checks are performed on every new hire. If your application is selected to continue with the interviewing process you will be required to submit a Background Check form. If you decline, your application may be denied. By proceeding with the online application you understand and accept this process.

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