Accounting Analyst

Job Title: Accounting Analyst
Position Number: FT-PROF-ACCOUNT-06052017
Departments: Financial Operations
Reports To: Planning and Budget Director
Job Status: Exempt

Position Summary

To perform the accounting and financial service functions for programs funded by grants, sponsored programs or special revenue funds. These functions include: preparing financial projections and budgets, actual vs. budget reporting, reviewing/monitoring of individual grants and transactions for compliance with private, local, state and federal fund requirements, billing and collections, journal entries, and financial grant reporting including preparation of reports for granting authorities and the University’s annual report. Position may also be required to verify budget proposals for grant applications and perform other duties assigned with the Financial Operations department.

The Accounting Analyst provides fiscal service and support for both the Financial Operations department as well as individual University personnel. The position will also answer inquiries from external auditors and federal, state and local agencies concerning grant information and to effectively communicate complex financial issues to employees, administrators, auditors, and granting agencies.

Job Responsibilities

  • Plans, organizes, and coordinates the centralized accounting and financial reporting for assigned grant portfolio, including: preparing annual and project budgets, forecasting revenue, estimating any carry-over of funds from one year to the next. On a monthly basis, examine departmental financial statements for completeness and accuracy and conformity with the University’s fiscal policy.
  • Researches issues, prepares invoices/ billings and collects funds for the support of restricted fund expenditures.
  • Prepares or assists in the preparation of all applicable fiscal reports for sponsored programs and ensures the timely submission thereof.
  • Coordinates with key personnel at all levels of the University to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines.
  • Develops positive working relationships to foster a collaborative environment for grant coordination and oversight.
  • Computes, prepares and submits the annual indirect cost rate proposal. Provide information on the rate with applicable federal/state agencies as required. Applies indirect costs.
  • Attends professional development training and stay abreast of the Office of Management and Budget (OMB) Circulars and their applicability to grant management related audit, federal regulations, state laws and University policies, and any workshops or seminars on grants or sponsored programs.
  • Compiles year-end reports, work papers and other analysis necessary for University program managers’.
  • Review and approve journal entries for program managers, assigns account codes and monitor charges for reasonableness and compliance with University policy and procedures.
  • May be asked to produce and analyze sections of special projects or participate in additional departmental and administrative services as needed.
  • Performs other duties as assigned.


  • The responsibilities of this position require the ability to coordinate the implementation of solutions; to identify and analyze accounting and financial reporting issues; to meet strict deadlines with accuracy; and the ability to work effectively with senior academic and administrative positions.


The Accounting Analyst may oversee department student workers as needed.


The Accounting Analyst is responsible to the Planning and Budget Director.


The Accounting Analyst is expected to be able to present a positive image of the Financial Operations   Department and the University.  Possess strong organizational, time management, and communication skills.  This person must have excellent analytic skills and an ability to solve problems and make decisions.  The Accounting Analyst must be able to keep financial matters confidential with respect to students, staff, faculty and record keeping.  Additionally, this person must have a working knowledge of the Microsoft Suite, including Excel, Word, Power Point; and must be able to transfer current computer skills to a working knowledge of the University’s systems such as Internet Native Banner, Husky Net, Argos and other financial reporting tools.


Work requires a Bachelor’s degree in Accounting, Finance, Mathematics or a related field.

Additional Information


  • Must be able to walk about campus
  • Lift equipment and materials (up to 20 lbs)
  • Operate office equipment and copier

Houston Baptist University is committed to maintaining a teaching faculty and staff who share an active Christian faith. The Preamble to the By-Laws of the University sets forth a statement of belief which each University employee is expected to support and personify. Your submittal of an application for employment indicates your acceptance and affirmation of these statements.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all duties, responsibilities, and requirements of personnel.


Background checks are performed on every new hire. If your application is selected to continue with the interviewing process you will be required to submit a Background Check form. If you decline, your application may be denied. By proceeding with the online application you understand and accept this process.

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