Student Aid Satisfactory Progress Policy


Federal regulations require students to be making satisfactory progress toward the completion of their degree in order to receive Title IV and state aid. Title IV programs include the Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Teach Grant, Federal Work Study, Direct Student Loans, and the Direct PLUS for Undergraduate and Graduate students. The following is Houston Baptist University's policy:

  • All students must attend class to be eligible for aid.
     
  • All students must finish their degree program within 150% of the length of the program. For instance, if the length of the undergraduate program is 125 credit hours, the maximum time frame allowed to earn a degree will not exceed 188 attempted hours (125 hours x 1.5 = 188 hours).
     
  • Undergraduate students must complete, by earning credit, the hours attempted according to the completion percentage listed below. Students who have attempted up to 63 hours must complete one-half of the hours. Students who have attempted 64 to 94 hours must complete 55% of the hours. Students who have attempted 95-109 hours must complete 60% of the hours, and students attempting 110 hours and above must complete 67% of the hours.

 

EXAMPLES OF THE COMPLETION PERCENTAGE

Hours attempted Hours earned Completion percentage
31 15 50%
63 32 50%
64 35 55%
95 57 60%
110 73 67%
188 125 67%

  • The number of hours attempted will be counted as of the day of record of each semester. Repeated hours count in attempted hours, but not earned hours. All periods of enrollment at HBU will be counted in the completion percentage. Transfer hours will be counted in the cumulative hours attempted and earned. Students who do not earn their degree within the specified time will not be eligible for federal aid.
     
  • The completion percentage will be measured at the end of the each semester. Students who do not complete the minimum required credit hours will be placed on financial aid warning and are eligible through the following semester of attendance without appeal. Aid recipients who do not earn the required completion percentage at the end of the warning semester will be required to submit an appeal to the Office of Financial Aid and receive approval to be able to receive additional aid.
     
  • All students must complete their degree in the specified time. All courses attempted for credit will be used to determine the student's progress. Classes attempted where grades of "IS", "IU", "F", "NR", or "W" are received will be counted as attempted hours but will not be used in computing the earned hours.
     
  • To be eligible for Title IV aid, scholarship standards listed in the current bulletin must be maintained for continuation in the university. The GPA accumulated in residence at the university will be the cumulative GPA.  Any student whose name appears on the academic suspension list will not be eligible to receive Title IV financial aid. Academically suspended students must notify the Office of Financial Aid and Scholarships when they are removed from the academic suspension list.
     
  • The HBU academic history for undergraduate readmit students will be measured according to the required completion percentage. Transfer hours will count toward the cumulative hours attempted and earned.
     
  • Students who have their Title IV aid awarded before grades are posted each semester will be re-evaluated for eligibility after the semester’s grades are finalized.
     
  • A student who is enrolled in nine or more graduate hours in any semester is considered a full-time graduate student. Graduate students may attempt up to 72 hours and must maintain a 3.0 cumulative GPA. To be eligible for Title IV aid, students must be enrolled at least half-time in graduate level courses.
     
  • Students who have completed their first baccalaureate degree and seeking teacher certification or a 2nd baccalaureate degree must complete their degree program or teacher certification within 54 hours.
     
  • Students who do not meet the satisfactory academic progress requirements will be placed initially on Financial Aid Warning for one semester without appeal and may receive aid. Students who do not meet satisfactory progress during the warning period and have extenuating circumstances may appeal for a one semester probation period in writing to the Senior Director of Financial Aid and Scholarships. As part of the appeal, students will be required to submit information regarding their extenuating circumstances, why satisfactory progress was not met and what has changed in the student’s situation that would allow satisfactory academic progress to be demonstrated at the next evaluation. Students who are requesting a probation period must submit and be approved to follow an academic plan. If the appeal is approved, aid may be received for one semester. Students who do not meet the criteria after following the academic plan for one semester will not be eligible for aid until the criteria for satisfactory progress has again been attained. Students may make an appeal only once for each undergraduate and graduate degree.
     
  • Students who have changed majors may appeal the completion percentage.



Repeated Courses

Undergraduates will have any repeat courses tracked for enrollment purposes. For undergraduate students who have not passed a course and are repeating the same course, there is no impact on enrollment status. For undergraduates who have passed a course and are repeating the course, financial aid may only pay one repeat of the course. Any repeats after the first passed repeat must be extracted from the student’s enrollment hours for the term and may affect eligibility for financial aid.