Assistant Director, Graduate Admissions

Job Title: Assistant Director, Graduate Admissions
Position No.: PROF-GRAD-FT-06302014
Department(s):   Graduate Admissions
Reports To: Director, Graduate Admissions
Job Status: Exempt

Position Summary:

Responsible for supporting all phases of the University recruiting and admission process for graduate programs.

Job Responsibilities:

  • Oversees recruiting initiatives, assuring that tasks are performed satisfactorily. Is an integral contributor to the strategic plans and initiatives relating to admissions and recruitment.
  • Develops the strategic recruitment plan each year and is responsible for the daily implementation of the plan by Admissions Coordinators and other Admissions staff members. 
  • Provides feedback to the Director regarding recruitment strategy, specifically in regards to the student search, application and financial aid processes. 
  • Oversees all admissions events and the student-driven recruitment efforts.
  • Manages the communication flow with prospective students, including all mass emails, printed publications and calling campaigns to recruit students.
  • Creates and distributes various enrollment reports.  These reports include, but are not limited to:  Enrollment Funnels, Scholarship Lists, Annual Assessment Reports for the Office of Institutional Research, and Recruiter reports based on programs and interests, etc.
  • Serves as the office liaison to the Information Systems Office and is Data Custodian for Admissions area.
  • Responsible for oversight and effective utilization of Recruiter software.
  • Admission Coordinators
  • Student Workers


  • A four-year college or university degree (Bachelor’s Degree) is required, Master’s Degree preferred.  2-3 years of prior experience in recruitment and admissions are preferred.
  • Good organizational and time management skills.
  • Ability to self-start and self-initiate projects, while also being effective in working in a collaborative fashion.
  • Ability to learn and use specific business software and hardware including MS Access, Argos, Banner, Recruiter, and Exact Target.

Additional Info:

  • Ability to lift or move objects up to 25 lbs. – occasionally
  • Ability to sit – frequently
  • Ability to stand for an extended period of time – occasionally
  • Ability to walk reasonable distances – occasionally
  • Ability to bend or stoop – occasionally
  • Ability to climb or reach overhead – occasionally
  • Ability to communicate via speech, hearing and sight – frequently
  • Ability to drive a car – occasionally.
  • There is some evening, weekend and occasional overnight travel required of this position.


Houston Baptist University is committed to maintaining a teaching faculty and staff who share an active Christian faith. The Preamble to the By-Laws of the University sets forth a statement of belief which each University employee is expected to support and personify. Your submittal of an application for employment indicates your acceptance and affirmation of these statements.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all duties, responsibilities, and requirements of personnel.


Background checks are performed on every new hire. If your application is selected to continue with the interviewing process you will be required to submit a Background Check form. If you decline, your application may be denied. By proceeding with the online application you understand and accept this process.