Student Handbook

Residence Life


Purpose Statement

Living on campus is a significant part of the overall college experience and educational process. Living-learning environments provide opportunities to grow spiritually, develop interpersonal skills, increase understanding of diverse cultures, and learn self-discipline in organizing time for study, work, and social activities. Residential students learn independent responsibility while living among friends and peers. As stated in the HBU Vision document (www.hbu.edu/tenpillars):

Pillar Four: Establish a Residential Society of Learning...

You shall love the Lord your God with all your heart and with all your soul and with all your mind. Matthew 22:37 (NASB) If you look at the architecture of the most venerable European foundations, you see that they were designed for communal practices, a shared life—refectories for common meals, residences, libraries, and lecture halls sharing the quad. A college was a communion and a community, a society of learners. Darryl Tippens,[i] Pepperdine University

When students live together in addition to taking courses together, the learning extends beyond the classroom into the rest of the campus. Professors teach the students, but students also teach each other by sharing their own understanding of what they learned during a lecture or a debate between classmates. The students have the capacity to spur each other on to deeper thought about the material they study in common. In this way, the work of teaching and learning integrates itself into the lives of the students. They stay in the place where learning occurs and are constantly inspired to think about what they are studying. The same dynamics apply to their spiritual formation. Living together in a community that consciously seeks to follow Christ as a model helps students take their faith seriously. The campus becomes infused with a combination of scholarship, friendship, and Christian fellowship. Students live and study on the same ground. That unique combination is what inspires alumni of many universities to develop powerful bonds to their institutions. Their colleges and their related communities of learning and residence become woven into the tapestries of their lives. They are excited to return and to send their children to the same place to have the same experience.

Living Areas

Students live in the following living areas:
Freshman Village (FV) - Freshmen
Hodo Residence College (LH) - Sophomores, Juniors, and Seniors
Husky Village Apartments (HV) - Juniors and Seniors.

Residence Life Staff

The Residence Life staff is committed to providing an atmosphere of learning and growth that will facilitate a holistic experience in the context of university community. Residence Life professional staff and Resident Assistants (RA) work together in developing a community conducive to student growth -- spiritually, academically, and socially.

Residence Life Expectations

Because of the University's commitment to the residential experience, students are required to live on campus unless one or more of the following exceptions apply:

  • 21 years of age or older prior to September 1
  • Completed 64 credits prior to the beginning of Fall Semester
  • Married
  • Graduate student
  • Part-time student
  • Living at home with parents/guardians in the Houston area (more than 50 miles away from campus)
Any student who does not meet these criteria and desires to live off campus must appeal to do so. The appeal form is available in the HBU Residence Life Office or e-mail reslife@hbu.edu.


Services


Housing Accommodations - Students requiring accommodations for disabilities related to Residence Life should contact the Disability Services Coordinator (504@hbu.edu), and he/she will coordinate with appropriate HBU staff to arrange the accommodations for Residence Life. The accommodations webpage is www.hbu.edu/504

Laundry - A laundry room with card-operated washing machines and dryers is provided for the use of the residents in each residential area.

Lockouts - If a resident becomes locked out of his or her room or apartment, he or she may get help from their building's office for assistance (during office hours). After hours, students may call the Resident Assistant on-call cell phone for assistance. Excessive lock-outs may result in a fine.

Mail - Resident mail is received at the office in each residential area. Husky Village residents receive mail at their individual mail boxes (packages may be delivered to the Residence Life office). The office will notify the student via HBU email about received mail. The resident will be able to pick up mail during regular office hours. Mail that is not picked up within 7 days will be returned to sender.

Residence Life Help Desks - Each Residence College has a help desk in the lobby to serve the residents. The Residence College Help Desks are open daily from 10:00 a.m. to 12:00 a.m. (hours are subject to change). On-call phone numbers are also posted in each living area for after-hours emergencies.

Residence Life Office Hours - Regular office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. Office hours may vary during the course of the year due to holidays or variations in the University calendar. When the office is not open, students may call the Resident Assistant's on-call cell phone for after hours help and HBU Police for emergencies.

Repairs - Maintenance requests should be reported to the Resident Assistant or the office located in each living area.

Pool and Spa - Please follow posted hours of operation. A lifeguard is not on duty, but an emergency call box is available for emergencies. Additional rules are posted in this area. Run­ning, irresponsible behavior, loud noise, and public displays of affection are not allowed. Glass containers are not permitted. Modest commercial swim wear must be worn at all times. Residents and guests are expected to exhibit appropriate public behavior at all times.

Safety - Security features such as six-foot perimeter fencing, dead bolt locks, and limited access gates are provided. Residents should report any incident of theft, vandalism, or unsafe conditions to the University Police and Residence Life Staff.

Police - The University employs on-campus police officers on a twenty-four hour basis. They are responsible for maintaining safety on campus. Residents and their guests are expected to fully cooperate with all HBU police officers.

In case of emergency call (281) 649-3911.

Access to Campus - An access code is provided for access to the Husky Village gate. Call boxes are used for access to other HBU gates after hours. Gate call boxes communicate with HBU dispatch.

Limited Access Gates - To avoid damage to one's vehicle and to the vehicle access gates, residents should pass through the gates carefully. Tailgating and following other cars through the gate is not permitted. The Residence Life Office is not responsible for damage which occurs to residents' or guests' vehicles. Residents who vandalize the gates in any way whatsoever or who bump the gate will be fined, required to pay the costs of repairs, and may face disciplinary action and/or criminal prosecution.

Residence College Security - An access code and/or card is given to residents for after-hours access. For the safety of the community the code and/or card must not be given out for any reason to anyone not residing in the Residence Col­lege. A fine of $100 will be assessed to any resident disclosing the code and/or allowing others to use the access card.  



Procedures


Residence Life Agreement - In order to reside on campus, students must complete a Residence Life Agreement and return it to the HBU Residence Life Office. A Housing Contract also must be signed prior to move-in.

Meal Plan - A meal plan is required of all residential students. The meal plan does not include University vacation periods or breaks between semesters. In the event that a resident needs to alter his/her meal plan, a meal plan change form may be obtained in the HBU Residence Life Office.   Meal plan changes are only allowed during the first two weeks of each term.

Residence Life Appeal Process - Approved appeals are rare since the policies and procedures that govern Residence Life must be consistent for all residents. Resident may appeal the Residence Life Agreement by submitting a written appeal form. Students may contact Residence Life for more information.

The student is responsible for the full terms of the Residence Life Agreement during the appeal process.

Housing Assignment - All students will receive a notice via e-mail to their University account confirming their move-in date and roommate assignment.

Keys - Each resident is provided keys to access his/her room upon checking in.

  • Lost keys should be reported to the RA or Residence Life Office immediately.
  • A replacement charge of $50 will be assessed for each lost key.
  • Duplication of keys is prohibited.
  • It is strongly recommended that rooms are kept locked when not occupied.

Room Consolidation – During the first three weeks of each term, students residing in a room without a roommate may be required to consolidate rooms. Residents in the Husky Village Apartments may also be required to relocate during the consolidation period.

Room or Apartment Transfers - The following guidelines apply to all room/apartment changes:

  • Before requesting a room change, residents must speak with their RA regarding reasons for wanting to move.
  • Residents may fill out a room assignment change form obtained from the Residence Life Office.
  • A resident moving without receiving approval may be sanctioned and required to pay a fine.

Residence College Holidays and Semester Breaks - The Residence College will close at 5:00 p.m. the last day of classes for
vacations, recess breaks, and the last day of final examinations at the end of each term. Residence Colleges will open at 1:00 p.m. the day before classes begin each term and following all vacation periods. If a resident needs housing between semesters or during breaks, they must submit an appeal in writing, at least two weeks in advance, to the Residence Life Office, stating the exact dates they want to stay and why. Break appeals will be granted only in special circumstances as determined by HBU Residence Life. Break appeals must be approved or you will be required to move out during the break. HBU assumes no responsibility for housing and meals for students when the Residence Colleges are closed. There are no appeals for the summer break. Housing is not available between the end of Spring and start of Summer terms.

Right of Entry - Residence Life Staff reserves the right to enter and inspect living areas, including the bathroom. Some of the reasons for inspection include, but are not limited to:

  • University policy is suspected of being violated;
  • an occupant of the room is believed to be physically or emotionally in danger;
  • maintenance or repair work is necessary or requested;
  • health or safety hazards are suspected;
  • local, state or federal law is suspected of being violated;
  • a cleanliness inspection is deemed necessary.

The staff member will knock and identify him/herself before entering.

Move-In

  • Residents of each room are responsible upon move-in to complete the Room Condition Form. Rooms will be considered in good condition if the resident does not complete and/or submit the Room Condition Form.  
  • Students are responsible for the appearance and care of their room.
  • Any and all defects and damages reported must be noted, and a written work order must be completed. Otherwise, the premises, fixtures, appliances and furniture will be considered to be clean, safe, and in good working condition.

Move-Out

  • Before checking out, the room and common areas must be in "Model Ready Condition"; all furniture and University property must be arranged properly and the room and common areas must be cleaned.
  • When a student is moving out, it is his or her responsibility to set up a time with his/her Resident Assistant to check out. A walk-through must be scheduled with Residence Life staff prior to move out.
  • Failure to clean, damaged/missing appliances/furniture, and leaving items behind will result in applicable charges to complete such cleaning, repair, replacement or removal of items. HBU Operations will complete a room inspection after move-out to assess damage and/or cleaning fees when applicable.
  • When a resident leaves, whether at or prior to the ending date of his or her agreement the common areas must be cleaned. These areas include, but are not limited to the windows, bathroom, patios, balconies, kitchen appliances, and the living room. These areas must be clean and in good repair and condition, reasonable wear expected. All residents will be responsible for damage/repair cost in common space.
  • Failure to schedule a walk-through indicates an agreement to accept assessment of damages and charges upon inspection by Residence Life Staff and HBU Operations. The final determination of damages will be made by management staff that may not inspect your room or apartment until after you have moved out.


Visitation Policy


Visitation policies have been established in each Housing Area in order to create a healthy, safe living environment for all residents.

Overnight guests of the same sex may not stay more than two consecutive nights or more than four nights in a month. Overnight guests of the same sex are allowed only with the approval of all roommates. Guests of the opposite sex are not allowed to stay past established visitation hours.

Residence College

  • HBU students and staff must show their HBU ID to the office worker.
  • Off-campus visitors must leave photo identification at the front desk when they sign in and must be escorted by a resident.
  • The resident is responsible for the behavior of his/her guest.
  • All visitor-occupied rooms must have room doors fully open.
  • All visitor-occupied rooms must have lights on.
  • Guests of the opposite sex are prohibited from showering in the residents' bathrooms. Guest bathrooms are provided in the lobby of each Residence College.
  • Resident Assistants (RAs) will monitor visitation during rounds.

Visitation of the opposite sex - The Residence Colleges have established visiting hours for members of the opposite sex as follows:

Monday - Thursday: 12:00 p.m. to 10:00 p.m.
Friday: 12:00 p.m. to 12:00 a.m.
Saturday: 12:00 p.m. to 12:00 a.m.
Sunday: 12:00 p.m. to 10:00 p.m.

Visitation of the same sex may take place in the Residence Colleges anytime they are open. The visitor must show his/her HBU ID or sign in with a resident and present an off-campus ID. Same-sex guests who stay after 12:00 a.m. will be considered overnight guests and must be registered with the RA on duty. Residents may contact the RA on call to register overnight guests.

No visitation during breaks - During the University breaks, there will be no one allowed into the building except with advance permission of the Resident Director.

Husky Village

Visitors of the opposite sex are permitted between the hours of 12 p.m. and 1:00 a.m. daily.



HBU Community Guidelines


Alcohol Policy - Possession or consumption of alcohol is not permitted anywhere on campus. Alcohol-related conduct that ignores the rights of others to a quiet, orderly living environment is not acceptable. Alcohol containers, full or empty, are not allowed in student rooms/apartments.

Chronic Misbehavior - A student establishes an unacceptable pattern of misconduct when he or she is frequently in trouble, though individual offenses might be minor. A pattern of recalcitrance, irresponsible conduct, or manifest immaturity may be interpreted as a significant disciplinary problem.

Drugs and Illegal Substances - Use, possession, and/or distribution of drugs and/or illegal substances is strictly prohibited and may result in eviction from campus and referral to the University conduct officer and/or law enforcement agencies. This includes possession of any drug paraphernalia.

Failure to Comply - Students must comply with all written and verbal requests and instructions from University officials. This includes requests to produce valid identification. Failure to comply may result in disciplinary action and/or fine.

Firearms/Weapons - Firearms and other weapons are not allowed on the property. All students and their guests must comply with all federal, state, local and University laws and regulations pertaining to all weapons including, without limitation, explosives, bows and arrows, illegal knives, martial arts weapons, air rifles, BB guns, or any other object that can be construed as a weapon.

Implied Consent - All students in a room/area will be held responsible for the behavior/objects in that room or area. In addition, residents who are not observed participating in misbehavior or in possession of inappropriate items/objects, but are in the presence of a policy violation, may be held responsible. This is called "Implied Consent." If a resident is present, he/she will be held responsible unless it can be clearly demonstrated that he/she had no knowledge of the violation.

Loss of Property - The University assumes no responsibility for damages and/or loss of personal property due to theft, fire, destruction, acts of God, etc. Students are advised to check with their parents/guardians regarding their insurance coverage. Students are encouraged to get renters' insurance and may contact the HBU Residence Life Office for options. Students are reminded that any belongings left in campus housing after moving out will be disposed of by the University at the resident's expense.

Minor Children - Residents are required to supervise at all times any guests on the property who are minor children. Babysitting is not permitted in any on-campus housing. With the exception of family housing, guests under the age of 16 are not allowed to stay overnight.

Noise Policy - Residents and their guests must respect the rights of others at all times by behaving in a manner that is conducive to sleeping and studying. High volume sounds from home and car stereos, televisions, electrical instruments, and such are not permitted. Residents are expected to show consideration and courtesy to others at all times.

Quiet Hours - In order to meet the many requests of resident students for a better living and learning environment on campus, the hours between 10:00 p.m. to 10:00 a.m. have been set aside as quiet hours for residents to relax, study, and sleep.

Posting - All signs and posters must be pre-approved by the HBU Student Life Office before being posted. If approved, posters, signs, and other items will be posted in designated areas.

Roommate and Neighbor Conflict Resolution - All residents agree to abide by the following process:

  1. The complaining resident will discuss the problem with an RA/RD; the staff will give tips on how to talk with the roommate/neighbor; the complaining resident will address the concern directly with the roommate/neighbor.
  2. HBU staff will follow up with the complaining resident. If the problem remains, a resolution meeting will be held among roommates/neighbors and staff. A written roommate/neighbor agreement may be formulated to help arrive at resolution.
  3. HBU staff will follow-up and revise the roommate/neighbor agreement if needed.

Only after the staff feels that the roommate/neighbor resolution process has been given full opportunity to resolve the issue will changes in room or apartment assignments be considered. Failure to get along with roommates/neighbors is not grounds for cancellation of a Residence Life Agreement.

Solicitation - No student is to permit his or her room to be used for any commercial purpose. Soliciting in the Residence Colleges or on University grounds is forbidden without the expressed written permission of the Vice President of Student Life. Campus organizations must obtain permission from Residence Life in order conduct meetings in campus housing areas.

Smoking - HBU is a smoke-free campus. Smoking is prohibited anywhere on University premises except for the confines of private vehicles.

Verbal and/or Physical Abuse - Residents and guests are to treat all neighbors, apartment mates, visitors, Residence Life staff, and other University officials with courtesy and respect. Verbal abuse will not be allowed, including swearing, name-calling, or any other language offensive or demeaning to the person. Physical violence of any type will not be tolerated.

Windows - Students are prohibited from entering or exiting rooms or buildings through the windows.


Facility Policies 


Antenna Hookups - Individual outdoor antenna or satellite hookups are not permitted.

Barbecue Grills - Fire codes prohibit the storage or use of barbecue grills on the sidewalks in front of each building and on the unit patios and balconies. Students should use the community grills provided. Please leave the equipment, grills, and area clean for the next person. Flammable liquids may not be stored in rooms or apartments.

Bicycles - Bicycles must be stored in the outdoor bike racks or in an individual's room. Bicycles may not be stored in hallways or access areas. Do not chain bicycles to trees or fences. If a bicycle is kept on the property, it is at the individual's sole risk of loss or damage. Abandoned bicycles will be thrown away at the end of the Spring term.

Cafeteria Dishes - All cafeteria dishes (plastic tumbler glasses, hot drink mugs, silverware, plates, bowls, utensils, etc.) must remain in the cafeteria.

Cleanliness - Residents must maintain their apartment/room in a clean, orderly, and sanitary condition at all times. Unclean conditions may create an unhealthy environment for roommates and/or neighbors. All residents are responsible for the cleanliness of their respective common area(s). If the maintenance staff must clean an apartment to assure sanitary conditions, the responsible resident will be required to pay for the cleaning or repair.

Common Areas - Residents are expected to use common sense and consideration for others when using these facilities. Use of the common areas is a privilege that can be withdrawn for any reason. Do not make loud noise or play music in the courtyard, clubhouse, pool area, or other common areas. Residents and their guests are required to follow the posted rules and regulations.

Common Area Damage - Residents of a wing, hall, or building are jointly responsible for the care, cleanliness, and protection of common areas. Damages may be charged to students of that suite area, apartment, or residents of the entire building if assessment to specific individuals cannot be determined.

Common Area Furniture - Public or common area furnishings or equipment must remain in those areas.

Decorations - Personal decorations are not to be displayed publicly except on the Residence Hall room door. Aluminum foil may not be placed in windows as insulation or decoration. Decorations inside the room or apartment must comply with other stated guidelines and be consistent with the morally conservative environment of the University. All decorations should be temporary in nature so as to not permanently deface or cause damage. Posters and other wall decorations are only permitted to be hung with tape that will not damage painted wall surfaces. No wall papering or painting is permitted. Residence Life has the authority to take down all decorations.

Fire Hazards - Because of the potential for accidents or fires, the following regulations must be observed:
  • no open flames (candles, Sterno, liquid fuel, etc.);
  • no incense;
  • no hot plates;
  • no halogen lamps; only UL approved, or listed, electrical lights or extension cords may be used;
  • lights are not to be placed around doors or windows with the power line passing through the doorway or window frame to an outlet;
  • no multiple-outlet, "octopus" plugs in your room or apartment unless they have a self-contained circuit breaker; only artificial trees are permitted in students' rooms; decorations may not obstruct an exit;
  • do not hang anything from sprinkler heads; and
  • all decorations used on the inside of the University building must be flameproof or flame retardant.

Husky Village Patios and Balconies - Keep patios and balconies clean and uncluttered at all times. Only appropriate patio furnishings should be used. Do not dry clothing or linens or store personal items on patios or balconies at any time, including but not limited to boxes, tires, recyclables, and/or broken furniture. No HBU apartment furniture is allowed to be used outside the apartment.

Motorcycles - Motorcycles and all other motorized two or three-wheeled vehicles must be licensed for operation on public roadways and must be registered at the University Police Department. These types of vehicles may not be allowed on the property. However, if permitted, the vehicle must be parked in a parking space.

Parking Areas and Permits - All vehicles operated on the University property must be registered at the University Police Department. A resident may have one vehicle registered in his or her name or his or her parent's name parked on-site at any time. Commercial vehicles, boats, campers, trailers or large recreational vehicles may not be stored on the property, even temporarily, without prior written permission. All vehicles that have not been properly registered may be towed at the owner's expense. Vehicles may not be maintained, repaired, or washed on the property.

Pets - For health and sanitation reasons, students may not keep any pets. Mammals, reptiles, insects, and fish of any kind are prohibited.

Residence College Courtyards - The courtyards are for community use. Please do not leave personal property in the courtyard area or common walkways.

Room Furniture - University furniture in a given room must remain in that room. Resi­dents are responsible for all University property assigned to their rooms and will be billed at the end of the semester/academic year for missing or disassembled items.

Street Signs - Municipal signs (stop, yield, street, interstate, etc.) are not allowed in campus housing.

Thermostats - Each room/suite/apartment has a thermostat that controls the inside air temperature. The thermostat setting must be maintained at a reasonable temperature. Residents should not set the thermostat below 70 degrees for cooling or above 82 degrees for heating. Moderate temperature settings help to ensure constant function and help to save energy.

Trash - All trash must be deposited by residents in provided trash barrels and dumpsters. Failure to deposit trash in the appropriate place may result in fines.

 


Emergencies


Emergencies - All emergencies should be reported immediately to the University Police. Please call the University Police at 281-649-3314 (non-emergencies) and/or 281-649-3911 (emergencies) to report any criminal activity, fire or medical emergency. From a University phone, dial ext. 3911.

Emergency Fire Procedures - In order to protect the health and property of residents, the University has established the following procedures for fire safety:
  1. Before a Fire:
    1. know the location of fire safety equipment on the floor,
    2. know the location of all exits throughout the building, and
    3. know the location of designated evacuation locations.
  2. Discovering a Fire:
    1. vacate the building as quickly and safely as possible via the nearest accessible exit,
    2. if time permits, notify University Police (Ext. 3911) and Residence Life Staff.
  3. Being warned of a fire when in your room:
    1. open curtains,
    2. put on shoes and coat and take a wet towel to cover the face,
    3. turn off all lights,
    4. vacate the room, close the door, and lock it if time permits,
    5. vacate the building as quickly and safely as possible by the nearest accessible exit, and
    6. if you encounter smoke while exiting, keep as low to the floor as possible. NOTE: If your door or doorknob is hot, do not attempt to leave your room. Keep your door closed. Place a blanket or towel along the bottom of the door to keep smoke out of the room. If a window is available, hang something out of it and shout for help to attract attention.
  4. After Vacating the Building:
    1. leave the immediate area of the building, and
    2. remain in the designated evacuation location, and at least 100 feet away from the building, until you receive further instructions from emergency personnel and/or staff members.

NOTE: Tampering with fire equipment, smoke detectors, and/or sounding a false fire alarm is against the law. Violators will face a Disciplinary Hearing and could be referred to the civil authorities. If found guilty violators could be fined up to $500 and dismissed from campus housing.