Return and Repayment of Title IV Funds

Return of Title IV Funds Policy

The student and the student’s family have the primary responsibility for financing the student’s cost of education. After the family’s resources for education have been depleted, financial aid is available to help pay for the cost of education. A Title IV refund must be calculated for a student who receives Title IV funds (Pell Grants, SEOG, and Direct loans) and withdraws from all classes before completing the semester. Students who enroll for the first as well as second summer sessions and do not complete both sessions will also be subject to the Title IV refund calculation. HBU must calculate the amount of Title IV funds the student earned for the period enrolled before withdrawing and may have to return unearned funds to the source from which the funds came. This may cause the student to owe the university.

Students who have received Title IV aid will be subject to the refund policy of the university as well as the Title IV formula below.

View Institutional Refund dates.

For students who receive Title IV funds, the following formula will also be applied:

The return of Title IV funds formula calculates the amount of Title IV aid to which a withdrawn student is entitled in direct proportion to the percentage of the period that the student attended. For example, if a student withdraws after attending 20% of the semester, the student earns 20% of any awarded Title IV aid for which eligibility was established prior to withdrawing. However, a student who attended more than 60% of the semester earns 100% of the aid.

The formula may be broken down into five steps:

Step One: Determine the percentage of the semester the student attended before withdrawing. The percentage of the semester attended becomes the percentage of aid earned. If the percentage attended is greater than 60%, the percentage earned becomes 100%.

Step Two: Determine the amount of Title IV aid earned by multiplying the total Title IV aid (other than Federal Work Study) for which the student qualified by the percentage earned. Total Title IV includes both aid that was disbursed and aid that could have been disbursed.

Step Three: Compare the amount earned to the amount actually disbursed prior to withdrawal. If more aid was disbursed than was earned, determine the amount of Title IV aid that must be returned. If less aid was disbursed than was earned, the student is entitled to a post-withdrawal disbursement for the difference.

Step Four: Allocate the responsibility for returning unearned aid between HBU and the student.

Step Five: Distribute the unearned aid back to the Title IV programs from which they came.

Return of funds by HBU:

HBU must return the unearned aid for which the school is responsible by repaying funds to the following sources, in order, up to the total net amount disbursed from each source:

  1. Unsubsidized Direct Loan
  2. Subsidized Direct Loan
  3. PLUS loan
  4. Pell Grant
  5. SEOG
  6. TEACH

Return of funds by the student:

The student (or parent for a PLUS loan) must return unearned aid for which the student is responsible by repaying funds to the following sources, in order, up to the total net amount disbursed from each source, after subtracting the amount HBU will return: (Amounts to be returned to grants are reduced by 50%).

  1. Unsubsidized Direct Loan
  2. Subsidized Direct Loan
  3. PLUS loan
  4. Pell Grant x 50%
  5. FSEOG x 50%
  6. TEACH x 50% 
Loan amounts are returned in accordance with the terms of the promissory note.

If a student received less aid prior to withdrawal than he or she earned under the formula, HBU will make or offer to make a post-withdrawal disbursement.

Post-withdrawal disbursements will be made from funds in the following order:

  1. Pell Grant
  2. SEOG
  3. Teach
  4. Subsidized Direct Loan
  5. Unsubsidized Direct Loan
  6. PLUS Loan

To officially withdraw from HBU, you must contact the following offices in the following order: (1) print an "Add/Drop" form, (2) Academic Advising, (3) Financial Aid Office, (4) Registrar. The Registrar provides a form which guides you through the process. You may need to visit the Cashier's Office to discuss adjustments to your account.

Examples of refund calculations are available in the Financial Aid Office.



Repayment Policy

If a student totally withdraws from the university on or before the first day of classes of a payment period, and the student received a cash disbursement for non-institutional costs under any Title IV program (excluding Federal CWSP and Direct Loans) for that period, the student must repay any cash disbursement which is determined by the university to be an overpayment.

In determining whether a student received an overpayment, the university will subtract from the cash disbursement received by the student the educational costs incurred for noninstitutional charges (to include room and board, books and supplies, and miscellaneous expenses) for that payment period up to the date of withdrawal. The cost of room and board will be calculated on a daily basis equal to the current rent being charged by the university. The cost of books, supplies, and miscellaneous expenses will be determined by the number of days that the student is enrolled. The university will determine the amount of the refund , and the amount will be allocated to the Title IV programs in the following order:

  1. Direct Unsubsidized Loans
  2. Direct Subsidized Loans 
  3. PLUS Loan 
  4. Federal Pell Grant 
  5. Federal SEOG Program
  6. TEACH Program 
  7. Other Title IV Aid Programs
  8. Other Federal sources of aid 
  9. The student

The university will determine the amount of any repayment, and the amount will be allocated in the following order:
 
  1. Federal Pell Grant
  2. Federal SEOG Program
  3. TEACH Program
  4. Other Title IV programs
  5. Other Federal, State, private, or institutional aid.

In cases where the student drops courses and has already received full payment of financial aid awards from federal sources, repayment of unused funds may be necessary.



Information included in this publication is subject to change. Contact the Financial Aid Office with any questions you may have about this information.