Administrative Assistant, Residence Life

Job Title: Administrative Assistant, Residence Life
Position No.: PROF-FT-ARL-06202014
Department(s):   Student Life
Reports To: Assoc Dean, Student Dev/Director, Residence Life
Job Status: Exempt

Position Summary:

The Administrative Assistant for Residence Life is a full-time, exempt, twelve-month, professional member of the Student Life staff, reporting to the Associate Dean of Student Development and Director of Residence Life with administrative responsibilities for the department of Residence Life.

Job Responsibilities:

Objective: Provide direct support to all functions of the department of Residence Life at Houston Baptist University
  • Receive, respond, and direct all department communications including visitors, incoming calls, mail, and e-mail as needed for Res Life office management
  • Provide a friendly and welcoming atmosphere as well as excellent customer service
  • Data entry for the room assignments, meal plans, and housing applications
  • Manage Associate Deans for Student Development and Director of Residence Life calendars
  • Schedule meetings and conferences for the Associate Deans for Student Development and Director of Residence Life
  • Assist with housing promotion and marketing at University events
  • Hire, train, and supervise student workers for the Residence Life office area
  • Other duties as assigned
 
Objective: Provide assistance and support in the areas of budget management, records management, university communication, and office management
  • Establish and maintain accurate files and records for the all Residence Life residents, events, judicial cases, appeals, and financial entries
  • Maintain current and accurate departmental files and records giving great care to confidentiality 
  • Create detailed housing reports based on applications and deposits
  • Compile and compute data for requisitions and other budget related business
  • Communication regarding housing processes, housing assignments, meal plans, and billing
 
Objective: Assist Associate Deans and other department personnel in various events and projects
  • Submit departmental work requests and room reservations
  • Create student lists and mailings as needed
  • Train staff as needed on department programs and procedures
  • Assist in the planning and implementation of department-related events as needed

Qualifications:

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
  • The University staff shares an active Christian faith and as a staff member the individual is expected to support and live out the Christian faith (belief and lifestyle). The requirements listed below are representative of the minimum knowledge, skill, and/or ability required.
 
Additional Job-related Knowledge, Skills, and Abilities:
  •  Excellent organizational and multi-tasking skills, with the ability to maintain priorities and to function with many interruptions
  • Ability to handle confidential information and respond discreetly
 
Education and/or experience:
  • College degree required.   Must be computer literate especially with Symplicity, Banner, Argos, Microsoft Office 7, Excel, Power-Point, as well as other office equipment, such as copiers and fax machines.

Additional Info:

Work Environment:
  • Normal office conditions.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 


Houston Baptist University is committed to maintaining a teaching faculty and staff who share an active Christian faith. The Preamble to the By-Laws of the University sets forth a statement of belief which each University employee is expected to support and personify. Your submittal of an application for employment indicates your acceptance and affirmation of these statements.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all duties, responsibilities, and requirements of personnel.

**Disclaimer**

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